Inquiry Letter
Inquiry Letter is a letter written
to request information and/or ascertain its authenticity. A letter of inquiry
deals with various matters like job vacancies, funding, grants, scholarships,
projects, sales, pre-proposals and others. The term is common in various
business setups as it implies fund request or pre-proposal information. Owing
to this usage, the term may be considered exclusive to these setups alone. But
that is not the case, to this effect the below definition offers a justified
meaning.
Inquiry Letter Definition
A document requesting information
sent on behalf of an individual or an organisation for their own respective
purposes, which can be mutually beneficial to the recipient and the sender.
The term ‘Inquiry’ is same as ‘Enquiry’.
The former is more commonly used in U.S. and the latter one is more common in
U.K. There are some other terms which represent the letters; these are Letter
of Intent, Letter of Interest, Query letter, Prospecting Letter, Pre-proposal
Letter and Concept Paper. The term ‘Cover Letter’, ‘Business Letter’, ‘Request
Letter’ and ‘Sales Letter’ is also applied to an inquiry letter especially when
the objective is same as that of letter for inquiry.
A letter of inquiry serves to
facilitate business operations and satisfaction of the sender. Inquiry letters
remove any misunderstanding and are time savers, especially when two parties
want to reach an understanding. The communication towards this effect resolves
the issue without any delay. With relation to it being a ‘Pre-proposal letter’,
the inquiry letter is also termed as a ‘Condensed Version of a Proposal’. It is
the outcome of the purpose of the letter which highlights the points of a
proposal instead of a full-fledged proposal.
On an individual’s basis, these
letters are sent to companies that are willing to hire but haven't advertised
job openings. It can also be a letter addressed to editor in-charge of a
publication proposing certain literary work. It can be a letter from a student
who is vying for a seat in a college or a business that provides an internship.
So, the objective of an enquiry letter is same but its projections and
audiences are different. Same goes for its method of delivery, it can be sent
via paper mail or electronic mail.
An example of inquiry letter
May
30, 2012
First
name, Last name
My
address
City,
State Zip
Place
Address
City,
State Zip
Salutation/Greeting:
Introduction:
Include your name, where you’re from, why you’re writing it (PURPOSE)
At
least
3 sentences
Explanation
before you give them personal information. Ask a question if necessary.
At
least 3 sentences.
Explain
why you’re asking for more information… Also asked about freshmen and college
courses
Ask
for information:
1) To send
2) A website/publications
3)
To set up a meeting to discuss\
Thank
you for your time. I look forward to your response/hearing from you soon. If
you have any questions, please contact me at wilhalme@email.arizona.edu or on
my cell phone (520) 555-0549.
Closure
(Sincerely),
Deanna
Wilhalme
Mills
HS Student
Complaint Letter
A Complaint Letter is a type of
letter written to address any type wrong doing, offence, grievance, resentment
arising out of a product, service etc. Complaint Letters are used to raise your
concerns about unfair things and seek a productive outcome. They are also used
to vent out your pent up emotions arising out of your suffering or bad
experience. It is a fundamental right and duty of a citizen to seek justice
arising out of any injustice, which is initiated by a Complaint. Complaint
letters then, become your First Step towards your Consumer Rights. They inspire
other hassled consumers, influence the concerned authorities towards taking
proper action and make the defaulters more liable, responsible and responsive.
This is because unresponsive behaviour of the offender is liable to a
Punishable Court Proceeding or an Expensive Lawsuit.
Writing complaints letters is an
essential responsibility of the victim whilst seeking positive outcomes.
Complaint Letter writing is not only a pre-warning for the offender but also a
chance for them to rectify their act in time. These letters are not just meant
for defective products, service they can also be written towards any injustice
happening in the society, like ‘Smoking in Public’, ‘Misuse of Water by any
Person or an Organisation’ and any issue happening in society which needs to be
addressed.
Anyone can complaint through letter
if there is a legitimate reason. Anyone can write a letter to the
administration regarding the pollution, water supply, traffic problems,
shortage of electricity etc. You don’t need to be a lawyers or an influential
person. All you need to do is to learn to write a complaint letter in an
appropriate manner with all the relevant information included. In the matter
contained here, you will get all the tips to write a complaint letter.
Types of Complaint Letters
Complaint letters are of different
types and different reasons and depending upon that they can be categorised accordingly.
Depending on the level of an
organisation or an individual these can be:
1.
Personal Complaint Letters - When a letter is written at a personal level by an
individual it is called as Personal Complaint Letter. These are written by
consumers to get refund, replace a product etc. These are also written
for grievances’ regarding a service or any issue affecting the individual or
society at large.
2.
Professional Complaint Letters - When a letter is written on behalf of an
organisation it is called known as Professional Complaint Letter. These letters
have the backing of an organisation and are mostly related to professional
items and services.
An example of complaint letter
Jane Brown123 Street
jane@brown.com.au
1 January 2013
Dear Manager
RE: COMPLAINT ABOUT FAULTY TELEVISION CABINET PURCHASED AT CABINET WORLD ON 15 DECEMBER 2012
I am unhappy with the quality of a television cabinet I bought at 5 Street on 15 December and I am writing to seek a replacement.
The cabinet doors do not open and shut properly and the stain on the cabinet is uneven, with one half darker than the other. The cabinet was delivered on 30 December and I noticed this problem as soon as I unpacked it from the box.
The cabinet is not of acceptable quality and does not match the sample cabinet I was shown in store. I would like you to replace it with one of the same quality and finish as the sample and arrange for return of the faulty cabinet at no cost.
I have attached a photocopy of my receipt as proof of purchase.
I would like to have this problem fixed quickly please. If I do not hear from you within 10 days, I will lodge a formal complaint with Consumer Affairs in my state.
You can contact me on 1234 5678 during working hours or after hours on 123 456 789 to discuss this matter further.
Yours sincerely,
Jane Brown
Application
Letter
Application Letter is a letter
written for a variety of purposes in our day to day activities which can be
domestic or professional. It is a liability conferred upon the sender by an
authority. In such a liability the sender is expected to explain,
inform/pre-inform the authoritative receiver about particular ongoing/upcoming
activities, events, process or procedures. It is also a written request when
written for assistance, admission, employment, favour, information, permission,
service etc. A letter of application is also an accompanying document as and
when required. When it does so it is known as Cover Letter. An application
letter is largely a formal type of letter as it follows a predefined format
which is applicable to most type of application letters.
Types of Application Letters
- Application letter for teachers
- Application letter resume
- Bursary application letter / application for grant
- Business application letter
- Internship application letter / application letter for internship
- Job application letter / application letter for job
- Leave application letter
- Loan application letter
- School application letter
- Scholarship application letter / application letter for scholarship
- Visa application letter
Often you will come across
information that limits the meaning of application letter to that of just a
cover letter. But the multipurpose role of application letter makes it meaning
broad and in that sense it also a request letter and an inquiry letter. Varied
practices across the globe and the prominence of same type of information
related to application letter does not let it come across as any other type of
letter. For most of us, the internet is the final or ultimate source of information.
Search for the term ‘Application Letter’ on the internet and you will come
across information which is indecisive.
Many confirm letter of application
as same as a cover letter while some disagree. But the truth is mentioned in
the above paragraph. To confine application letter to cover letter is to limit
its definition and propagate misunderstanding. Towards this effect, let us go
through an example. You want certain holidays from your college and you write a
leave application letter to the principal. This letter is an application of
request. Similarly, when you need to get a new account passbook issued from the
bank you are requested to write a letter. When you want a loan from a bank, you
apply for it by an application letter. These and many more point out to the
varied uses of letter of application.
An example
of application letter
Mr Ayan Muliba
123 Mona Road
Lutana TAS 7006
Ph: 0401 300 100
MERT Apprenticeship
Centre
Email: rosie@mrttas.org.au
Dear Rosie,
Horticulture
Traineeship
I am applying for the
above position advertised in The Mercury of 19 Feb 2011. I
work hard and am very
willing to learn all the aspects of Horticulture if given the
chance. I have
extensive previous experience in farming but would like to gain a
qualification.
Since arriving in
Tasmania I have worked as a general labourer on fruit farms and
restaurants around
Hobart. Overall my experience covers OH&S, planting, pruning,
handling chemicals
(including use of PPE), irrigating, thinning & picking, customer
service, grocery store
owner in Kenya and mixed farming. I am quick to learn new
skills and I am a good
team player.
Attached is my resume
giving further details of my work history and skills. I would be
happy to answer any
questions you may have at an interview.
I look forward to
hearing from you soon.
Yours sincerely
Ayan Muliba
24/02/2011
Order letter
An order
letter is usually written when a company purchases or buys or orders
goods or services from another party. An order letter can also be written by an
individual who would like to buy or purchase goods or services. Here is an Order
Letter you might need when you order goods and
materials. Do not forget to clearly state the exact name of the
merchandise, the price, and the amount of payment being sent.
An example
of order letter
Hello Victor,
Thank you for your recent purchase from Furniture World. The team are currently working on getting your item dispatched, and it should be with you within 5 working days.
Order Details
Order Number: 86675564
Mellow White Leather Sofa
Price Inc Delivery: $754
Payment Method: Credit Card
Delivery Address:
8561 Honey Pioneer Autoroute, Burnt House, Wisconsin, 53091-3064
Note: Because this is a large item you will need somebody to sign for the delivery upon arrival and to grant the drivers access to the property in order to position it somewhere convenient.
If you should have any problems or queries about this order please contact customer support on (534) 872-9133, or via email at support@furnitureworld.us
All the best,
Furniture World
Memo Letter
A short message or record used for
internal communication in a business.
Once the primary form of internal
written communication, memorandums (or memos) have declined in use since
the introduction of email and other forms of electronic messaging.
An example
of memo letter
Western Fabrics & Fashions
Konabari, Gazipur, Dhaka
Interoffice Memo
Date :
15 August, 2014
To :
All Employees
From :
Abul Hasnat, Manager
Reference : 302/NC
Subject : Request To Attend Farewell Ceremony
This is to inform you all that the
farewell ceremony in honour of Mahmudul Hasan, Assistant Manager, is going to
be held at 11 a.m. on 25 August 2014. All concerned are requested to attend the
ceremony.
Sumber :
